Setting up a Human Resources Policy and Procedures Manual

Checklist of Manual Headings

1. Introductory Provisions

a. Purpose of Handbook
b. History of Agency
c. Vision and Mission of Agency
d. Welcome from Executive Director
e. Contractual Disclaimer
f. Right to Modify Agency Policies and Procedures

2. Acknowledgment and Receipt Form

3. Probationary Period

4. Discipline and Discharge

5. Employment  Classifications

6. Wages and Hours of Work

a. Business Hours
b. Meal and Rest Periods
c. Overtime
d. Pay periods

7. Employee Benefits

8. Equal Employment Opportunity Provisions

a. Harassment Policy

9. Employee Obligations

a. Attendance/Tardiness
b. Dress Codes

10. Personnel Codes

11. Health and Safety

a. HIV and Other Infectious Diseases
b. Smoking Policies
c. Anti-Drug  and Alcohol Policy
d. Employee Assistance Programs

12. Time Off

a. Vacations
b. Holidays
c. Voting Time
d. Jury Duty

13. Leaves of Absence

a. Medical Leave
b. Family Leave
c. Military Leave
d. Maternity/Paternity/Adoption
e. Other Leaves

i. Funeral of Bereavement Leave
ii. Personal Leave
iii. Sick Leave
iv. Educational Leave

14. Dispute Resolution:  Employee Complaints

15. Inappropriate behaviour/professional conduct

16. Performance Management

a. Hiring
b. Progressive discipline
c. termination

17. Use of Company Equipment/Property

a. e-mail use
b. cell phone use

This material is for discussion only and does not conclusively state the opinion of the author or firm on the subject matter nor does it provide an exhaustive review thereof.